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Tuesday, 14 August 2012 21:28

Live Update of the Prescott City Council: August 14, 2012

 
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The Council meets today!

The following Agenda will be considered by the Prescott City Council at its Regular Voting Meeting pursuant to the Prescott City Charter, Article II, Section 13. Notice of this meeting is given pursuant to Arizona Revised Statutes, Section 38-431.02.

CALL TO ORDER

INTRODUCTIONS

INVOCATION Pastor Adam Arquardt, American Evangelical Lutheran

PLEDGE OF ALLEGIANCE: Mayor Kuykendall

ROLL CALL:

  • Mayor Kuykendall
  • Councilman Arnold
  • Councilman Kuknyo
  • Councilman Blair
  • Councilman Lamerson
  • Councilman Carlow
  • Councilman Scamardo

Link to Full Agenda Packet

SUMMARY OF CURRENT OR RECENT EVENTS

I. PROCLAMATION – Daughters of the American Revolution

Read by Councilman Len Scamardo.

II. CONSENT AGENDA

CONSENT ITEM I-A LISTED BELOW MAY BE ENACTED BY ONE MOTION. ANY ITEM MAY BE REMOVED AND DISCUSSED IF A COUNCILMEMBER SO REQUESTS.

A. Approval of the Minutes of the Prescott City Council Regular Voting Meeting of July 10, 2012

Passes unanimously.

RECOMMENDED ACTION: MOVE to approve Consent Agenda Item I-A.

 

III. REGULAR AGENDA

A. Approval of FY13 purchases of computers, software, and licenses from Dell, Inc., in an amount not to exceed $120,000.00.

RECOMMENDED ACTION: MOVE to approve FY13 purchases of computers, software, and licenses from Dell, Inc., in an amount not to exceed $120,000.00.

 Blair asks what happens to old computers... sometimes they are re-used in other locations, if they're too old, they are discarded and replaced. Usually at the library, they are replaced every 5 years. 

Lamerson asks about other computers in other departments, including police and fire. So, their budgets also are pulled from to fund this. 

This is for hardware and software (about $8-10K) the rest is hardware.

"We use it as long as we can cost-effectively manage it. Software licenses are purchased separately from computers.

MOtion passes unanimously. 

B. Approval of Acker Trust Board grants for Fiscal Year 2013.

RECOMMENDED ACTION: MOVE to approve Acker Trust Board grants for Fiscal Year 2013.

All expenditures are for parks or music.

Chaparrel music

Kids and Co

Yavapai Symphony Guild

Total: Under $10K.

Kuknyo thanks the committee for all their work.

Motion passes unanimously.  

C. Adoption of Resolution 4144-1304 approving an Intergovernmental Agreement (IGA) between the City of Prescott and the Yavapai-Prescott Indian Tribe for the City, as agreed upon lead agency, to provide consolidated dispatch and supplemental law enforcement services to the YPIT.

RECOMMENDED ACTION: MOVE to adopt resolution 4144-1304.

 Chief Kabel presents the item.. Prescott will provide consolidated dispatch services to the Tribe, billed as of actual costs. Back up police response when requested. 

Be in effect through 2014; will continue unless terminated. Not to exceed $47K (app), plus $13K for supplemental law enforcement. 

Charlie asks about technology compatibility issues - no, will integrate seamlessly. 

Blair agrees. Asks about the not-to-exceed amount. For the first year, it is a not to exceed, but it will be re-evaluated. 

There are existing resources to handle the extra work. "We're not taking on any other expense or resource to make this happen," Chief Kabel adds. 

Lamerson asks if the agreement is reciprocal.

There is an intergovernmental agreement for reciprocity, but that's not a part of this agreement.

The Mayor asks who is the primary respondent on Hwy. 69 or 89 - that is DPS, and they take care of accident calls on the Hwy.

Motion passes unanimously.  

D. Adoption of Resolution 4145-1305 approving a Memorandum of Understanding between the Yavapai-Prescott Indian Tribe and the Prescott Police Department to establish responsibility and authority for the Prescott Regional Communication Center to enter YPIT records in the Arizona Criminal Justice Information System and the National Crime Information Center per an approved Holder of Record Agreement.

RECOMMENDED ACTION: MOVE to adopt Resolution No. 4145-1305.

 This is required by the State of AZ.  Can run warrants, etc. for them. 24/7. No financial impact. 

Motion passes unanimously. 

 

E. Special Use Permit to allow operation of an Auto Sales business at 543 W. Gurley Street at the southeast corner of West Gurley Street and Park Avenue. The zoning is Business General (BG). Owner: Intermountain Communications; Applicant: Prescott Car Company, Inc. File No. SUP 12-001.

RECOMMENDED ACTION: MOVE to approve SUP12-001, waiving the ten foot street frontage setback and including the conditions recommended by the P&Z Commission.

 Retail uses could go here, restaurants, bars. For the business, no separate site lighting. 

Would there need to be a rail?

No more than 7 motorized vehicles on lot at any one time for sale.

Len notes that this is a terrible site for a car dealership, but this is to keep a license active. "If he expects to make a living off this lot, far be it from me to say no."

Frankly, this is intended to be more of a hobby than a businesses. They have a wholesale license, but they cannot retail without a facility. It never ever crossed his mind that the lot was not zoned properly. 

Intends to run a small retail operation, wants to be a good neighbor, will accept any conditions. 

Blair notes that as a special use permit, if there are complaints or safety issues, the council can revoke the permit. 

There is no intention of staffing the facility. 

Mayor Kuykendall notes that 45 years ago, they ran a used car lot and a gas station on grove, and there was only room for 4 cars, so this "looks big to me!"

Blair thinks there might be some good opportunities. 

A couple of audience comments. One person asked what used to be there - answer, an El Paso Service station.

Motion passes 6-1; Kuknyo in dissent.  

F. Approval of Fiscal Year 2013 Transient Occupancy (Bed Tax) allocations

Committee evaluated 16 different applications, each app is 10 pages long. General fund will support 4th of July fireworks next year. Council can approve it as it is, or make changes. 

Events divided between signature events and others. Prescott Film Festival is considered a signature event;  PDP will be included with bed tax now. 

Marketing promotion is increased. 

Also Open Space Management is allotted $10K. 

Over the past 3 years, they've increased the bed tax by $100K. 

Arnold thanks the TAC for their efforts. He has questions remaining on certain allocations. "In general I think they're moving in the right direction." However, he plans to request a delay in the vote until the first week in September.

Lamerson notes that he does not agree with the bed tax, and he doesn't agree with expending the money in this way. 

Blair asks if there is a cost benefit analysis to show that they are worth spending money on.

Tourists that come for Arts and Humanities comes longer and stays longer.

"It's a critical part of the tourism efforts," Don says. 

Blair asks about special events overtime. 

He talks about the Prescott Film Festival and the Jazz Festival as having potential for bringing people in to the city. 

Blair recommends that signs at the city entrances might be a good investment at times. 

Carlow agrees with the delay on the vote. 

Chris would like to see an end of the event report after seed money spent. "Too often, seed money becomes a permanent expectation."

Len Scamardo is supporting a delay in the vote. He notes that the projected amount rising will require an additional $1M in revenue to bring in to get that rise in income. 

Don Prince said that he gets a hotel report every week, and it's maintaining the level it's at. 

Scamardo wants more details. 

Lamerson talks about basic services being needed for repeat tourism. "Is this govt's function?"

Mayor Kuykendall notes that when the bed tax was passed by the community, he was in the motel business and supported it. Also points out that when the City set up the tourism dept. the intent of the bed tax was for parks & rec and tourism. 

Notes that there hasn't been an argument for parks and rec - 59 softball teams came and filled the area. He points out that the council is probably not the best one to judge where the money is spent. 

Blair suggests that "...to go back and micromanage this is crazy."

John Stevens approves of Arnold asking for more look-see. 

Suggests: that Signature events and other events total $70K. Other support is $219K. Marketing and promo $280K - are they media buys? Who makes those buys? 

Contingency is larger than last year. Almost $75K in contingency. 

Suggests that the advisory committee have a public member on it. 

Look up marketing plan on website. 

Roxanne Nielson sites on the TAC, takes it all seriously. "...Trying to think what is it going to do for the community."

"I wish I were a little more composed right now, but to tell you the truth, I'm angry."

(I heard someone say, "Good work Roxanne after that.")

Margo Christianson states that yes, she's a stakeholder, one of the largest in the community. "We're not stakeholders that are spending that money, we're stakeholdes that are trying to grow... Everyone of us are serious about that happening... I've worked in the tourism industry for 25 years... over a hundred hours were spent. I am angry, too."

"Ive got great parks for my kids... because of the tourism dollars."

"To delay would be an inconvenience, to say the least." 

"This is the first time, we have seen materials that you all have spent hundreds of hours, I am looking for the same opportunity," said Arnold. 

Kuknyo asks what the money is to be used for according to the ballot language? Tourism development and parks and rec. 

 

RECOMMENDED ACTION:

If the attached list of allocations is approved as submitted:

MOVE to approve the Transient Occupancy Tax allocations for FY 2013.

If the attached list of allocations is revised by Council:

MOVE to approve the Transient Occupancy Tax allocations for FY 2013, as amended.

Motion was made to delay it until the first voting session in September, and agreed to.

 

G. Approval of payment of Yavapai County Water Advisory Committee membership dues for Fiscal Year 2013.

RECOMMENDED ACTION: MOVE to approve payment of Fiscal Year 2013 Yavapai County Water Advisory committee membership dues in the amount of $42,672.

Fees have not changed - still $1.07 per person.

Lamerson is frustrated with some of these groups, nowhere is it acknowledged that the City of Prescott has the right to that water.

"I have a little bit of animosity towards the whole process," Lamerson said.

Nowhere have I seen any govt acknowledge the rights we have to get the water we've paid for.

"We need to be part of the play in order to know what our enemy is doing." Said Blair. 

What are we getting out of these memberships? Arnold asks. There is some redundancy, let's consolidate. 

Blair recommends they pay for this year, and then give warninig in advance to the groups. 

Are we duplicating efforts? Asks Len Scamardo.

Motion passes uuunanimously. 

H. Approval of payment of Upper Verde River Watershed Protection Coalition membership dues for Fiscal Year 2013.

RECOMMENDED ACTION: MOVE to approve payment of Fiscal Year 2013 Upper Verde River Watershed Protection Coalition membership dues in the amount of $52,000.00.

This budget is out of balance, said Craig McConnell. It will be looked at during this fiscal yea/

Lamerson asks if everybody is paid up on their dues - Chino Valley is not paid up on their dues. They lost their voting rights. "Are we subsidizing them, too?" asks Lamerson.

Motion passes unanimously. 

 

I. League of Arizona Cities and Town resolutions

RECOMMENDED ACTION: MOVE to approve the recommendations of the League of Arizona Cities and Towns Resolutions Subcommittee to be communicated to the Resolutions Committee at the 2012 Annual Conference.

OR

MOVE to approve the recommendations of the League of Arizona Cities and Towns Resolutions Subcommittee with the following exceptions to be communicated to the Resolutions Committee at the 2012 Annual Conference:

Category (1) – Recommended by Subcommittee for Approval

The City of Prescott does not support the following resolutions as written: (numbers to be specified, if any).

Category (2) – Recommended by Subcommittee for Approval with Amendments

The City of Prescott does not support the following resolutions with amendments as written: (numbers to be specified, if any).

Category (3) – Recommended by Subcommittee as Significant Municipal Issue

The City of Prescott does not support the following resolutions as written: (numbers to be specified, if any).

 She didn't see anything that would be a big problem for Prescott. 

Statutory fix for consolidated elections - repeal it or modify it to exempt charter cities. 

Lamerson asks how much the League dues are: $22K+.

Motion passes unanimously. 

 

J. Purchase of closed circuit television (CCTV) computer, software, camera and training for the Wastewater Division camera van from Arizona Wastewater Industries, Inc., in the amount of $63,603.17.

RECOMMENDED MOTION: MOVE to purchase closed circuit television (CCTV) computer, software, camera and training from Arizona Wastewater Industries, Inc., in the amount of $63,603.17.

 This van is used daily. Not compatible with current maintenance system. The van is a proprietary piece of equipment. 

They inspect hundreds of miles of sewer per year. 

Motion passes unanimously. 

K. Letter of Support to Arizona State Parks on behalf of the International Mountain Bike Association application for grant funding to aid in construction of the Prescott Circle Trail.

RECOMMENDED MOTION: MOVE to approve submission of a letter to Arizona State Parks supporting a grant application by the International Mountain Bike Association for funding to aid in construction of the Prescott Circle Trail.

 No city monies would be used for the grant match. 

The grant will be up to $100K.

Signage is a big part of the trail package. 

Motion passes unanimously. 

 

L. Award of bid and contract for On-Call Water and Wastewater Controls Integration Services Project to Quantum Integrated solutions/Engineering, Inc., in an amount no to exceed $227,000.00.

RECOMMENDED MOTION: MOVE to award the bid and contract for the On-Call Water and Wastewater Controls Integration Services Project to Quantum Integrated Solutions/Engineering, Inc., in an amount not to exceed $227,000.00.

 Will monitor remonte locations. 

It is necessary to move project forward. 

Not propriety, expandable.

Is it $227K/ or $227K plus parts and materials? 

Parts and materials are included in the $227K.

Motion passes unanimously. 

M. Approval of a professional services agreement with Lyon Engineering & Surveying, Inc., for engineering and construction support services for the Side Road Connector Roundabout at State Route 89 in an amount not to exceed $257,900.00.

RECOMMENDED MOTION: MOVE to approve a professional services agreement with Lyon Engineering & Surveying, Inc., for engineering and construction support services for the Side Road Connector Roundabout at State Route 89 in an amount not to exceed $257,900.00

Lamerson asks who does the inspection processes during construction?

Chris discusses the roundabout - there have been some close calls at the Phippen. He checked it out with various busnesses with large trucks - most large them.

When is Side Road be developed?

Daniel Mattson thinks the investment is premature.

Thinks it will also cause more emissions.

"I don't see the justification for it at this point," mattson said. He thinks it should wait until Side Road is being completed. "For way less money, just put in left turn lanes."

This needs to be looked at as a substantial safety issue.

Mattson  is arguing on this "I really think you guys are getting a little carried away with roundabouts."

The nature of the highway is changing, Nietupski is stating. "We want to provide safe ingress/egress on the highways."

Motion passes unanimously. 

N. Award of a bid and contract for the Sundog Wastewater Treatment Plant Traveling Bridge Sand Filter Rehabilitation Project to Garney Companies, Inc., in the amount of $386,000.00.

RECOMMENDED MOTION: MOVE to award the bid and contract for the Sundog Wastewater Treatment Plant Traveling Bridge Sand Filter Rehabilitation Project to Garney Companies, In., in the amount of $386,000.00.

Critical and necessary to meet ADEQ requirements.

Motion passes unanimously.  

O. Approval of payment in the amount of $10,000.00 to the Yavapai Humane Society for improvements to the Animal Shelter on Sundog Ranch Road.

RECOMMENDED MOTION: MOVE to approve a payment in the amount of $10,000.00 to the Yavapai Humane Society for improvements to the Animal Shelter.

 Asked for a $10K public private partnership need. 

Arnold supports it. 

Procurement authority up to $10K; this is a donation, not a procurement. 

Blair reminds them that he'd like to give the licensing fees to the Humane Society. 

Motion passes unanimously. 

P.* Recess into Executive Session.

IV.* EXECUTIVE SESSION

A. Discussion or consultation for legal advice with the attorney or attorneys of the public body, pursuant to ARS §38-431.03(a)(3).

1. Legal advice regarding Open Meeting Law.

V. ADJOURNMENT