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Live Update of the Prescott City Council: November 14, 2017
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14 November 2017  

It's the live update of the Prescott City Council. Lots to discuss today!

Note: The Executive Session went about 1/2 hour late. Mayor Oberg, however, has promised to use the time needed for the Study Session, so expect that the Voting Meeting will start at least 1/2 hour late. 

 Agenda 

 Agenda Packet 

1. CALL TO ORDER

2. ROLL CALL

3. DISCUSSION

A. Presentation of Wastewater Capital Improvement Projects by Public Works.

 Council Memo Printout

Are they abandoning old sewer pipes? Yes, some. 

How much capacity?

B. Business License Update and Possible Ordinance Change Discussion.

Business License Implementation update

2. Council drection on Changes to City Code

Business safety inspection fees

Non-profits and special events

Vacation rental registrations

Benefits:

Public Safety

Code Compliance

TPT Changes

Economic Development 

Allowed for review of business and able to see if they needed to become compliant in other areas. One-stop shop for businesses, level of predictability. 

Phase 1 - Outreach

Mailed 3 notices to a tax license holders

Flyer with utility bills

Letters to Corporation Commission listings

City Social Media

Local Organizations: Chamber, Downtown Partnership, YCCA

Direct sober living and vacation rentals

Phase 2: License canvassing

Applications/Issued

Business licenses 3873/3826

Sober living homes: 50/31

Vacation Rentals: 148/68

License Demographics:

Located in city 1429

Homebased inside City: 745

Commercial 329

Special Events for profit 726

Special events non-profit 61

Businesses outside city limits: 536

Safety Inspection Fee: $40 up to $450

The Safety Inspection Fee has gathered a great deal of pushback from community. 

Non-Profits requiring a license - It's of limited value to licensing non-profits not providing commercial activities ot the general public.

Vacation Rental Registration Current code requires notification to all property owners within 300 feet of vacation rental property. 

Staff thinks this may be excessive.

Process has been streamlined. 

Suggestions:

1. Change $40 fee from annual to one-time, unless business has safety risk.

2. Exempt all non-profits except for those regularly engaged in commercial activities, to the general public. 

3. Require vaation rentals to notify adjacent property owners on all sides. 

4. Reduce vacaation rental $450 inspection to $40 standard safety inspection fee.

Within the international fire code, there are reasons to inspect a business on an ongoing process, according Chief Light.

He looks at the fire report and trends in all fire reports. 

Councilwoman Billie Orr wants to know if it's necessary for the Boot Drop events to have a business license, such as the ferris wheel.  

Blair - "I didn't vote for this thing, this is the kind of murky mess I knew we'd get into... Everybody should be on this thing if we're going to play with it."

Sischka is willing to reduce the $450 fees. 

Wilcox wants more specific criteria to define high risk, or everyone should be treated the same. She agrees that all non-profits should be treated the same, too. 

Daniel Mattson: Points out that many non-profits are all volunteer. Paying $35 for a business license, keeps them from paying $35 to help poor and hungry. He says they have no budget, no money. "We bring in nothing, we just give. We give to the community."

They are going to epxlore a bit more. 

They have agreed with #3

Vacation Rentals could be defined as high risk and required to have a $40 fee inspection annually. 

 Council Memo Printout

C. Deep Well Ranch Engineering and Traffic Discussion

Applicant very open to addressing issues and terms. A lot of the concerns were resolved just in understanding what was being requested. 

Concerns included:

  • Modifications to GES, LDC and City Codes
  • Master Plan and Master Reports
  • Application of the Project Vision
  • Transportation System (how to move people, not just cars, but people)
  • Utility System
  • Mitigation of Project impacts
  • Review and Approval process

Discusses CYMPO 2011 and 2015 Regional Transportation Plan Updats to 2040.

As the staff continues to work with the applicant, the number of outstanding issues has been reduced. 

Questions include how wide roads are, how many lanes, how to do intersections? 

Initially thre were over 390 comments and concerns to be addressed in documents. 

Got down to 90 after 1st round.

Now they've resolved 89/90. 

Traffic transportation: How is the access to SR89 and/or Pioneer Parkway required?

Specific traffic Impact Analysis for intersection/interchange improvements on SR 89A/Pioneer Parkway at SR89 and at Willow Creek Road and Pioneer Parkway. 

Site specific traffic impact analysis focused on intersection improvements for project and ultimate development of the Property required. 

Wilcox asks who pays for it? It depends on how much is for the development and how much for regional? There are mechanisms for this decision.

The developments will contribute to road needs. 

"As we start talking about road infrastructure, it's planning 101," Blair pointed. 

Internal roadway widths, geometric details that maintain public health and safety.

Utilities

Site specific analysis for water, wastewater and drainage to focus on site needs and coordination with the Master Utility Framework system.  

Issues resolved: Phasing of infrastructure.

General Engineering Standards (GES) 

Some areas they agree to modify now, some might be considered in a future timeframe. 

Blair makes the argument that modifications happen all the time. "What's the right thing to do at the right time?"

We want to be flexible where we can, but we still have fire trucks and trash trucks that have to move through the streets. 

The outstanding issue:

On-street Bicycle Lanes

Pedestrian-Bicycle Advisory Committee (PBAC) recommends that on-street bicycle lanes be provided in addition to off-street multi-use paths.

Blair wants to see the bike lanes off the streets if possible. 

Wilcox asks if they are recommending a bike lane and a multi-purpose path, too? Yes. 

The developers are giving them what the existing standard requires. 

But PBAC thinks that some people prefer to ride bikes as a vehicle, so they want the City to have the options to require all. 

Current standards are sidewalk on one side, road, and then multiuse path on the other side, no on-street markings. 

Blair thinks (PBAC) is crazy to want to mix vehicles with traffic. 

The developers are proposing 8 foot wide paths, 10 foot in some areas. 

The Mayor has decided not to allow public comment after all, due to the time it has taken. Meeting has been adjourned, to continue in 10 minutes.  

4. ADJOURNMENT


Agenda

Agenda Packet 

1. CALL TO ORDER

2. INTRODUCTIONS

3. INVOCATION

Reverend Diane Dixon

4. PLEDGE OF ALLEGIANCE

 Councilman Blair

5. ROLL CALL 

6. ANNOUNCEMENTS

7. PROCLAMATIONS

A. Small Business Saturday: Read by Billie Orr

B. 60th Anniversary Year of the Modern Arizona Rangers: Read by Greg Lazzell

C. America Recycles Day: Read by Jean Wilcox

 

8. PRESENTATIONS

A. Guns and Hoses Golf Tournament Presentation of Checks by Sherrie Hanna. She splits the profits between Prescott Fire Fighters Charities and the Prescott Young Explorers

B. Re-authorization of FAA & National Airspace System

National Business Aviation Association 

The current FAA authorization expires in March 2018. Wants a long term reliable funding program for the FAA. 

SB1405 - 4 year reauthorization

HR2997 - 6 year authorization. Removes the air traffic association from FAA and creates a non-profit corporation with board of directors funded by user fees. Thinks it will increase costs and give more control to airlines. Requesting a letter to the Congress and representatives from the Council. She refers to the website: http://www.atcnotforsale.com

Lamerson explains the firm support that this and upcoming council members has for the airport and the FAA.

C. The Opioid Epidemic: Information and How to Help The US uses 80% of the opiod internationally. 90 people a day die of opiod usage, 4 per day in Arizona. 

9. CONSENT AGENDA 

A. Approval of draft minutes for the August 29, 2017 Voting Meeting, the September 12, 2017 Voting Meeting, October 9, 2017 Special Executive Session, October 10, 2017 Voting Meeting and October 24, 2017 Voting Meeting.

 Council Memo Printout

a. August 29, 2017 Voting Meeting Minutes

b. September 12, 2017 Voting Meeting

c. October 9, 2017 Special Meeting

d. October 10, 2017 Voting Meeting Minutes

e. October 24, 2017 Voting Meeting Minutes

B. Adoption of Ordinance No. 5049-1589 for the Arizona Public Service Company (APS) Rodeo Drive Utility Easement Agreement (City Contract No. 2018-100).

Council Memo Printout

a. Request Letter From APS

b. APS Easement Documents, City Contract No. 2018-100

c. Aerial Exhibit Map

d. Ordinance No. 5049-1589 - APS Utility Easement

C. Award of City Contract No. 2018-096 to Xylem, Inc., in an amount not to exceed $59,198.13. Funding is available in the Wastewater Fund.

 Council Memo Printout

a. Xylem Quote

D. Adopt Resolution No. 4403-1612, approving Amendment No. 1 to the Intergovernmental Agreement (City Contract No. 2013-211) between the City of Prescott and the State of Arizona, through its Department of Transportation for a Safe Route to School Infrastructure Project. There are no City budget impacts as the project is being Federal and State funded.

Council Memo Printout

a. Resolution No. 4403-1612 Amendment to SRTS IGA

b. City Contract No. 2013-211A1

E. Award of City Contract No. 2018-101 with Arizona Public Service, Inc., for providing electric service and utility relocation for the State Route 89 Widening Project in the Amount of $96,014.00. Funding is available in the Streets, Water and Wastewater Fund.

Council Memo Printout

F. Adopt Resolution No. 4404-1613 for Military Incentive and Retention Bonus.

Committee Memo Printout

a. Resolution No. 4404-1613

b. Resolution 4404-1613

G. Approval of Community Services Agreement (City Contract No. 2018-102) with Arizona Crisis Team (ACT) and payment of annual fees in an amount not to exceed $23,906.00, invoiced quarterly for Fiscal Year 2018. Funds are available in the General Fund.

Council Memo Printout

a. Arizona Crisis Team (ACT) Agreement (City Contract No. 2018-102)

H. Adoption of Ordinance No. 5048-1588 amending the City Tax Code by increasing the transaction privilege and use tax from two percent (2%) to two and three-quarters percent (2.75%).

Council Memo Printout

a. Ordinance No. 5048-1588 Increase Transaction Privilege Tax Rate

I. Adoption of Resolution No. 4406-1615 will allow transfer of surplus Fire Department non-compliant self contained breathing apparatus (SCBA) to Mexico via the Environmental Protection Agency (EPA) Border 20/20 Program.

Council Memo Printout

a. Resolution No 4406-1615

J. Adoption of Resolution No. 4405-1614 regarding contracts with the City officials and employees for Fiscal Year 2018.

Council Memo Printout

a. Resolution No. 4405-1614

K. Approval of Amendment No. 1 to Agreement for Potable Water (City Contract No. 2017-198A1), with the Numbers Family LLC, successor to Marie L. Numbers for a condominium project on APN 113-15-105 at 130 N. Cortez Street

Council Memo Printout

a. Amendment No.1, City Contract No. 2017-198A1

b. Location Map

c. Judy Numbers, letter of 9/8/2017

L. Approval of Amendment No. 1 to Agreement for Potable Water (City Contract No. 2017-085A1), with Rox Investments, LLC for a multi-family project on APN 113-15-035A located at 130 N. Granite Street

Council Memo Printout

a. Amendment No. 1, City Contract No. 2017-085A1

b. Location Map

c. Rox Investments, LLC, letter of 10/11/2017

Items F, I, K, L pulled for further discussion.

Consent agenda (minus F, I, K, L) passes unanimously.

Item F: Pulled by Wilcox. She thinks it is unfair to other employees that have to do the jobs to make up for the military employees that have to leave. She thinks it violates the gift clause of the constitution. "I'm opposed to this unless we give all employees a bonus based on performance and special skills."

Mayor Oberg spoke about the extra efforts and costs those in the military have to incur. 

Passed 6-1, Wilcox in dissent.

Item I: Lamerson pulled

Wants to show the commitment Prescott has to helping the neighbors to the south in Mexico. These items are do not meet US standards, but do meet Mexico's standards, so they will be used. Chief Light said that they attempted to sell them, but couldn't get more than $350. 

Passes unanimously. 

Item K: Lamerson pulled

Doesn't want to put it on consent agenda, wants to let people know that the Council is working to redevelop the downtown area. 

Passes unanimously. 

Item L: Lamerson pulled

Same as Item K. "I think folks should know we're doing exactly what we said we'd do."

Passes unanimously. 

 

10. LIQUOR LICENSE AGENDA

A. ACQUISITION OF CONTROL

1. Public Hearing and consideration for an Acquisition of Control for a Series 06 Bar liquor license from Gregory Paydock, applicant for the Club at Prescott Lakes located at 315 E. Smoke Tree Lane.

Council Memo Printout

a. R19-1-702

b. Liquor License Series Number Definitions

Application passes unanimously. 

11. REGULAR AGENDA

A. Award of City Contract No. 2018-066 with Lyon Engineering, for design and other engineering services for the Sundog Trunk Main Phase C Project in the amount of $647,799.00.

Council Memo Printout

a. Sundog Phase C Vicinity Map

b. Sundog Phase C Scope of Work

c. Sundog Trunk Main Phase C Fee Proposal

Will cost about $7M when the entire project is done. 

Motion passes unanimously.  

B. Adoption of Resolution No. 4407-1616 establishing the Pedestrian, Bicycle and Traffic Advisory Committee (PBTAC) as a standing committee of the City of Prescott.

Council Memo Printout

Seven members, residents of Prescott, selected through the Council application process. 

Develop proposals for improving safety & connectivity. 

Hoping to maintain the members that qualify to stay on the committee. 

Lazzell thinks that bicycles and traffic are the same. He said he's seen bicyclists do things that if he did in a car, he'd kill someone or get a ticket. 

Billie Orr said that they work hard and have saved the City a lot of money. 

Passes 6-1, Lazzell in opposition. 

C. Approval of the Official Canvass of the City of Prescott General Election held on November 7, 2017.

Council Memo Printout

Cost of the general election was $72,000. 

New Mayor and Council will be taking their seats on November 28.

12. ADJOURNMENT

Lynne LaMaster

Lynne LaMaster is the Founder and Editor of the eNewsAZ Network of websites. She asks a lot of questions! In her spare time, she loves photography, cooking and hanging out with her family.