Prescott eNews

CALL TO ORDER

INTRODUCTIONS

INVOCATION

PLEDGE OF ALLEGIANCE:

ROLL CALL:

MAYOR AND CITY COUNCIL:

• Mayor Kuykendall
• Councilman Blair
• Councilman Hanna
• Councilman Lamerson
• Councilwoman Linn
• Councilwoman Lopas
• Councilwoman Suttles

SUMMARY OF CURRENT OR RECENT EVENTS STUDY SESSION

City Manager Norwood said that sales numbers came in for the month of November, and the "good news" is that they were only down 8% compared to a year ago. 

By the way, an observation: County Attorney Gary Kidd has returned and is looking healthy as he ever did.

I. PRESENTATION

A. Presentation to Nancy Burgess for service as Historic Preservation Specialist of the City of Prescott.

Presentation made by Elisabeth Ruffner to Nancy Burgess. She has served the City for about 22 years "I love working in historic preservation, I really love working for the City," Burgess said.

B. Update by Jodi Rooney, Executive Director of the Central Yavapai Metropolitan Planning Organization (CYMPO).

Rooney goes through the CYMPO presentation. Made up of elected officials from the region. 

The MPO was designated to carry out transportation planning in the Prescott Urbanized Area.

Formally organized in 2003. 

Funnel the funding the transportation funding through the MPO, for short and long range transportation planning. 

The jurisdiction includes Chino Valley, Dewey Humboldt, Prescott, Prescott Valley.

The Chino Valley Extension and the extension from Fain Road to 169 have already gone through part of the planning phase.

There is a plan for a potential fixed and flexible route transportation system. Right now, there isn't money for this, but the plan is in place.

There is a lot of activity, no buses on the ground yet.

The new multi-use sidewalks along the new interchange are from CYMPO.

On average for a $73K yearly contribution, the region gets a return of $1.4 million.

This year, there was a higher return: Stimulus projects: Glassford Hill Road completed.

Hanna asked how the money was distributed - a lot of it is dependent on population.

Lopas asked if the Peavine Trail was part of CYMPO's consideration.

Rooney said that since 2003 there's been about 11 M brought through the MPO, and added in with other funds, it comes to $19M.

Bison Lane Multi Use Path 1/21/10 ribbon cutting.

II. DISCUSSION ITEMS

A. Approval to support the grant application for a Rural Economic Development and Planning Assistance Grant for tourism in the amount of $15,150.00.

Tourism projects are available for funding - looking for ways to supplement what is already being done in the community. Wants to market to the outdoor adventure person. Jane Bristol said their campaign will:

Adventure Tourism:

Monies come from the lottery fund

Prescott National Forest

Lakes

Trails

Rock Climbing 

Hang gliding

Mountain climbing

Kept campaign reasonable but flexible.

Layer 1: Whiskey off-road, bicycle race with downtown concert. Attracted well over 900 participants. Motels were filled - occurs in April.

Promoter would like to raise that to another level by attracting professional bike riders.

Pay 50% of sponsorship.

Layer 2: 

Creation and production of a map - 

Street maps typically filled with advertising - this would be filled with information. 

New logo and theme of Prescott Rocks!

There's a lot more than passive activities in Prescott. Reproduced with decals. 

Layer 3: 

Looking at advertising - a 30 second commercial, edgy and interesting, put on YouTube sent around to various outlets. Could be used to buy airtime for spots. 

Horizon is willing to dedicate $3000 to target this campaign as an inkind match, no cost to the City of Prescott.

Asking for consideration of sending letter of support. Application due January 11.

MaryAnn would like to pull from consent. 

The bike group has done an economic impact study to show what it means to the community.

Lamerson notes that the concept of Prescott Rocks - we've invested millions of dollars in the rocks. Lamerson asks if it's worth $15K to change the approach?

Hanna asked if the money could be used for code update.

Grant must be fully expended and invoiced by June 1, 2010.

Kuykendall said, "I'm going to come out in favor of this." 

Notes that  last year this drew 760 participation.

"I've researched this, I've talked to people about it, and I think it's a good event." 

Lopas, "we're missing the boat if don't take advantage of it."

Suttles notes that a tourism specialist is coming tomorrow, and thinks the decision to write the letter of support until after the specialist comes tomorrow."

"He's about long range planning," said Lopas.

B. Adoption of Ordinance No. 4728-1025 – An ordinance of the Mayor and Council of the City of Prescott, Yavapai County, Arizona, (1) approving the form and authorizing the execution and delivery of an Extension to Series 2007 Ground Lease, a Series 2010 City Lease, a Bond Purchase Contract and a Series 2010 Continuing Disclosure Agreement (Municipal Property Corporation Bonds); (2) approving the execution and delivery by City of Prescott Municipal Property Corporation of such Extension to Ground Lease, such City Lease, such Bond Purchase Contract, a Depository Trust Agreement and a Second Supplement to Trust Indenture; (3) approving an Official Statement and the circulation thereof; (4) approving the issuance of not to exceed $19,000,000 aggregate principal amount of City of Prescott Municipal Property Corporation Revenue Bonds, Series 2010; (5) delegating to the Budget/Finance Director of the City the authority to determine various terms with respect to the Series 2010 bonds and the sale thereof; (6) providing for the transfer of certain moneys for the payment thereof and making certain covenants and agreements with respect thereto; (7) authorizing the taking of all other actions necessary to the consummation of the transactions contemplated by this ordinance; and (8) declaring an emergency.

Hurdles have been overcome. The City of Prescott has an obligation to do this project, according to Mark Woodfill.

An extension of the 2007 ground lease. 

Sales tax would guarantee the bond. 

Other misc. details

A negotiated sale. $7 on $1000. This ordinance will establish the approval for the MPC bond. 

Mark Woodfill is making the presentation, but it's frankly over my head. I'm recording it, and will post it later. He said there's an opportunity to get some of the interest paid out subsidized.

The intent is to bond the project entirely, after grants. 

Anticipated debt is around $17.5M. 

It costs money to go to the bond market, to issue debt." Suggests that it is to the City's advantage to get take advantage of the market.

If they turn this down, the'll have to go to other debt to pay for the project, because there is not enough money to pay for it.

This bond will be in the AA rating, which will help save money.

This will open up the taxable market. 

The emergency clause eliminates the right of the people to refer the matter.

C. Award of bid and contract for Zone 12 Water Improvements and various wastewater improvements south of State Route 89A to CLM Earthmovers, LLC, in an amount not to exceed $1,313,693.46.

More efficient to do this while the interchange project is being done. Received 14 bids from 11 different firms. This is a local firm, and the project is coming in at half of the original estimate.

Will recommend WIFA financing for this program.

CLM is a local company, and a subcontractor to Asphalt Paving and Supply. 

Blair asks if this is the same contractor that did the Rosser project. No, it's a different company, but related to the other.

AP&S is in support of CLM working on this project. "There's nothing more challenging for the council to have brand new pavement torn up."

D. Authorization to purchase a Standby Generator Set and Automatic Transfer Switch for the Sundog Wastewater Treatment Plant from Empire Power Systems in the amount of $210,585.00.

A critical piece of equipment. The old equipment was from 1979, it lacks capacity due to the need for a larger electrical supply. This would allow them to gain capacity at both facilities.

Blair notes that this project is about $150K under budget.

E. Notice of Public Hearing (January 12, 2010) and consideration of application submitted by Enza Mirella Brower for a new Series 12, Restaurant, license for Rooster’s Café & Coffee located at 333 South Montezuma Street.

F. Approval of the Minutes of the Prescott City Council Workshop of December 2, 2009; the Regular Voting Meeting of December 8, 2009; the Combined Study Session/Regular Voting Meeting of December 15, 2009 and the Workshop of December 30, 2009.

Mary Ann Suttles asks some questions about the 12/15 minutes: Page 11, 2nd paragraph. She would like to have to public know why she voted no. Hanna agrees with that.

G. Selection of items for placement on the agenda of the Regular Voting Meeting of January 12, 2010.

Only item for consent is item D.

III. ADJOURNMENT

SPECIAL MEETING

1. Call to Order

2. Adoption of Resolution No. 3999-1029 – A resolution of the Mayor and Council of the City of Prescott, Yavapai County, Arizona, agreeing to accept the transfer of the U.S. Department of Commerce Economic Development Administration Public Works Grant 07-01-06187 and 01 for the design and construction of a technology building within the City limits of Prescott and authorizing the Mayor and staff to submit an application to implement same.

ERAU is unable to continue the project. It can be redistributed within the NACOG region. 

The mayor has asked if that can be transferred to the City of Prescott.

The mayor has sent a letter of intent to apply in behalf of City of Prescott, and needs the Council to concur.

The City would take funds, match the funds and finish the project.

Have identified an area where  they believe the project should be located. 

Council needs to approve the project. Suggesting a minimum LEED certified building. 

City commitment about $1.9 million.

Mary Ann Suttles  said she's excited they were able to salvage this. It is annexed into the City, privately owned. The City would own the building and the property for 20 years. 

Kuykendall said, "It's all about jobs. 

This is an opportunity, and a true opportunity - the funds usually go back to Washington, and allowing the city to transfer the grant is excellent. 

Lamerson thanks Terry Drew and NACOG for sticking with Prescott. 

Drew notes that the surrounding communities stepped back in respect for the Prescott City Council. 

Motion passed unanimously.

3. Recess into Executive Session.

4. EXECUTIVE SESSION

A. Discussion or consultation with the attorneys of the public body in order to consider its position and instruct its attorneys regarding the public body's position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation, pursuant to A.R.S. §38-431.03(A)(4).

1. Salt River Valley Water Users’ Association vs. City of Prescott and Center for Biological Diversity v. City of Prescott.

5. Adjournment.